Spare Parts Coordinator and Parts Mileage Specialist

Spare Parts Coordinator and Parts Mileage Specialist

 

Team: W Racing Team

Program: HYPERCAR WEC

Group: WEC Workshop

Reporting to: WEC Crew Chief

 

Job Description

Role summary:

The Spare Parts Coordinator & Parts Mileage Specialist is responsible for the end-to-end management of all spare parts and consumables for the BMW M Team WRT Hypercar program, and for maintaining an accurate parts mileage/usage system to ensure reliability, regulatory compliance and cost control across the team’s race- and test-operations.

 

Scope and Perimeter

• Participate at race- and test-events according to the team’s calendar
• Be part of the operational trackside- and pitstop-crew in case
• Operate in the WRT headquarters parts store area
• Report to the Team’s Crew Chief and in matrix to the Team Manager

 

Key Responsibilities

Parts Inventory Management

• Maintain accurate, auditable inventory of all spare parts, assemblies and consumables
• Operate stock control procedures (min/max levels, locations), manage replenishment and cycle counts
• Receive, inspect and store inbound and outbound parts in liaison with the shipping and receiving group
• Prepare and issue parts, parts packages and pre-assemblies for race- and test events and car- and parts-built
• Develop KPIs, dashboards and SOPs to reduce failures, improve uptime and optimize spare parts holdings

 

Parts mileage & lifecycle tracking

• Operate BMW parts mileage/usage database software, linking chassis/part serial numbers to hours, kilometers, cycles and events
• Maintain and apply wear-life rules, service intervals and retirement criteria for critical components
• Produce reports on part-life consumed, projected remaining life and forecast replacements
• Ensure traceability of homologated parts per FIA WEC regulations
• Manage documentation for scrutineering and technical audits
• Maintain records for warranty, supplier returns and homologation updates.

 

Supplier & procurement coordination

• Work with procurement and suppliers to expedite critical spares, manage lead times, and support cost control
• Coordinate repairs/refurbishment with in-house techs and external vendors
• Manage parts turnaround priorities

 

Communication & collaboration

• Liaise with engineers, mechanics, logistics, team management and BMW technical staff to align spare parts strategy to program needs.
• Prepare inventory, cost and mileage reports for project operations staff and management
• Support budget forecasting

 

Required Qualifications & Competencies

Professional skills and experience

• 3 – 5+ years’ experience in motorsport spare parts, race logistics, military/aviation logistics or automotive OEM logistics. Preferably in endurance racing championships such as the IMSA Sportscar Championship, FIA World Endurance Championship, or similar high-level motorsport series. Familiarity with BMW Motorsport operational structures would also be beneficial.
• Demonstrable experience with parts lifecycle/mileage tracking and inventory control for high-value components
• Strong working knowledge of FIA/WEC/IMSA technical and scrutineering requirements desirable
• Proficient with inventory/ERP systems.
• Familiarity with barcode/RFID, databases and Excel (advanced).
• Understanding of hybrid energy management systems in modern prototype racing.
• Experience working within global organizations like Team WRT

 

Communication

• Excellent communication skills with mechanics and engineers
• Professional English required; German and/or French is considered an advantage.

 

Organizational Skills

• Strong planning and logistical coordination capabilities.
• Experience managing complex spare parts logistics.

 

Personal Attributes

• Highly resilient and able to perform under competitive pressure
• Valid driver’s license, passport and willingness to travel extensively and work irregular hours during race weekends, test days, pre/post-season logistics sessions
• Manual handling of parts (lifting up to ~25 kg with assistance for heavier items)
• Work in mixed offices, warehouses and workshop environments, sometimes in loud or crowded pit areas
• Excellent organizational skills and attention to detail under pressure
• Strong analytical skills; able to translate telemetry/chassis data into life/usage metrics
• Problem-solver with hands-on mindset
• Team player, flexible schedule, able to work long shifts during race weeks.
• Strong commitment to professionalism and operational excellence

 

Key Performance Indicators (KPIs)

• Operational efficiency during race events
• Parts availability
• Accuracy of inventory
• Parts mileage data completeness and timeliness
• Time to ship critical spares (lead / expedite times)
• Spare holding cost vs reliability incidents

 

What do we offer ?

• a competitive salary
• bonus for weekend work
• meal allowance
• hospitalisation insurance
• flexible working hours
• use of the gym in our Belgium office

Please apply with your CV and a motivation letter.

People Passion Performance