Job Title: Race Team Co-ordinator
Required: Immediately
Role Type: Permanent, Full Time
Location: Silverstone, UK – office based role
Reporting to: Team & Operations Manager
Overall purpose:
We have a requirement for an experienced, dedicated, and enthusiastic race team co-ordinator, to work in a progressive motorsport environment. The suitable candidate will report to the Team & Operations Manager and be responsible for supporting the smooth running of all team operations, both at the factory and at events across the worldwide race programme.
The position will include the coordination of travel, logistics, accommodation and accreditation for team personnel, drivers and guests, along with team kit management, Health & Safety compliance, staff training records and company insurance.
Responsibilities will include:
- Providing support to the Team & Operations Manager across all team operations.
- Coordinating travel and logistics for the worldwide race programme, including transport, transfers, accommodation, visa requirements, catering and team services.
- Arranging travel and accommodation for the management team and the team’s drivers, as required.
- Producing detailed itineraries for team personnel at all events.
- Coordinating per diem calculations for events.
- Managing the FIA staff declaration portal.
- Liaising with guests, team owners, team members and Formula E to ensure all pass and hospitality requirements are met (Team Passes/EL/EC/Grandstand).
- Coordinating the online accreditation system for team personnel and guests.
- Recording costs and tracking marketing expenditure that sits outside of the cost cap.
- Preparing quantities of team kit, liaising with suppliers and coordinating the distribution of team clothing and race wear.
- Assisting the Team & Operations Manager in implementing, managing and reviewing Health & Safety procedures and practices.
- Ensuring all H&S certification is kept up to date, e.g. PAT, fire alarm and fixed electrical wiring testing.
- Managing staff training and maintaining associated records (Dangerous Goods and High Voltage).
- Assisting the Team & Operations Manager in managing staff background checks and appropriate training.
- Managing the annual renewal of testing licences (Abingdon).
- Procuring annual insurance quotes and handling all matters related to insurance and property claims, including Combined Storage & Transit, Team PA Travel, Drivers PA Travel, and Public & Employers Liability.
- Contributing to the company’s internal environmental accreditation working group.
- Ensuring colleagues have sufficient access and training to cover all duties in the event of absence.
- Any other duties as reasonably requested by the management team to enable the smooth operation of the team.
Skills and abilities:
- Exceptionally well organised, with the ability to manage multiple priorities and work well to deadlines
- Strong attention to detail
- Able to work autonomously with minimal supervision, taking ownership of tasks through to completion
- Pro-active approach and attitude
- Calm and resourceful under pressure, particularly in a fast-moving race environment
- Team player, flexible and have a hands-on attitude
- Excellent communication and people skills, comfortable liaising with senior management, drivers, guests and external suppliers
- Numerate/IT literate
Qualifications and experience:
Required:
- Minimum of three years’ experience in a similar role, ideally within motorsport, events or travel coordination
- Proven experience arranging international travel, accommodation and visas for groups
- Previous experience with MS Word, Outlook, PowerPoint and Excel
- Full UK driving licence and valid passport, with the ability to travel internationally
Desirable:
- Experience within the FIA Formula E Championship or another FIA championship
- Knowledge of FIA accreditation and staff declaration processes
- Working knowledge of Health & Safety compliance (e.g. IOSH Managing Safely or similar)
- Experience with Dangerous Goods or High Voltage training requirements
- Experience of arranging business insurance and managing claims
Benefits:
- 25 days paid holiday per year, plus bank holidays
- Workplace pension scheme
- Life insurance cover
- Long term sickness/disability insurance
- Private medical expenses insurance
- Employee assistance program
