OPERATIONAL LOGISTICS COORDINATOR – FORMULA E
Main location: Satory / international travel – Formula E events
Reporting line: Formula E Operations / Exploitation Team
Role purpose: Ensure smooth, reliable and optimized logistics for freight, equipment and materials, both at the workshop and during events.
1. Main Responsibilities
At Satory / Between Events
- Manage race freight with DHL, both for events and from the workshop, including parts shipments and preparation of related documentation such as pro forma invoices.
- Manage and monitor consumables orders between events to ensure all requirements are available for the next race.
- Prepare and update the garage layout plan for each event.
- Design and optimize storage layouts for the various containers and equipment, including Q6, Q5, car boxes, crates and storage areas.
- Coordinate day-to-day activities between the workshop and the various laboratories, particularly parts transfers, movement and availability.
- Prepare logistics requirements ahead of each event and contribute to optimizing freight volume and organization.
During Events
- Supervise and coordinate the team during garage build-up and installation days.
- Take responsibility for tyre fitting and operational tyre management, in coordination with the Tyre Engineer / Tyres Lead.
- At the end of each event, carry out an inventory of consumables and support supplies in order to anticipate replenishment for the next race, including gloves, fasteners, tape and other consumables.
- Manage, monitor and maintain driver equipment, including cleaning, maintenance, storage and availability checks.
- Support garage activities during sessions to maintain cleanliness, organization and the required professional presentation of the garage.
- Continuously optimize freight organization and loading.
- Provide support to vehicle operations when required by the team.
- Assist the Team Coordinator with logistics and organizational activities during events.
2. Key Accountabilities
- Ensure that equipment and consumables are available at the right place and at the right time.
- Maintain accurate tracking of inventories, shipments, receipts and replenishment.
- Ensure compliance with deadlines and procedures relating to transport and international freight.
- Identify opportunities to improve efficiency, volume utilization, turnaround time and reliability in equipment organization.
- Maintain effective communication between operations, workshop, laboratory, engineering teams and logistics providers.
3. Required Skills & Qualities
- Excellent teamwork skills in a demanding operational environment.
- Strong organizational skills, accuracy and autonomy.
- Ability to anticipate requirements, prioritize tasks and manage several topics simultaneously.
- High level of availability, flexibility and adaptability to the demands of international events.
- Professional working proficiency in English, both written and spoken.
- Good command of standard office and logistics tracking tools.
- Comfortable working in a technical environment and handling and organizing motorsport equipment.
- Strong responsiveness and problem-solving skills when dealing with unexpected situations.
4. Candidate Profile
- Experience in operational logistics, motorsport, technical events or a comparable environment is highly desirable.
- Knowledge of the day-to-day operation of a motorsport team would be a significant advantage.
- Ability to work in a fast-paced environment involving frequent international travel and flexible working hours.
5. Key Success Indicators
- No critical equipment shortages during events.
- Freight prepared and dispatched on time with complete and accurate documentation.
- Inventories and replenishment requirements completed promptly after each event.
- Garage and storage areas kept organized, functional and in line with the team’s expected standards.
- Effective coordination with internal teams and external logistics providers.
