Team Coordinator

Job Title: Team Coordinator  

Reporting To: Sporting Director

Position Type: Permanent. Full Time

Location: Frant, Kent   

Travel: All Races   

Overview

We are looking for a highly organised and proactive Motorsport Team Coordinator to support the smooth operational running of our race program. Reporting directly to the Sporting Director, this role provides day-to-day support to ensure the team is prepared, informed, and efficiently supported both at the workshop and at events around the world. The ideal candidate will be a strong communicator, a forward-thinker, and able to operate in a fast-paced and dynamic motorsport environment.

Key Responsibilities

Travel & Logistics

• Manage and coordinate all team travel arrangements, including flights, accommodation, hire vehicles, and itineraries.
• Ensure compliance with visa requirements, customs documentation, and international travel regulations.
• Maintain up-to-date travel and event schedules for the team and stakeholders.

Event Coordination

• Support pre-event and post-event planning, administration, and reporting.
• Liaise with internal stakeholders, suppliers, and team personnel to ensure seamless event operations.

Support to the Sporting Director

• Work closely with the Sporting Director to help manage team priorities, schedules, and operational obligations.
• Provide administrative and organisational support to enable the Sporting Director to focus on performance, leadership, and strategic objectives.
• Assist in preparing reports, communications, and documentation as required.

Team Administration

• Maintain schedules, deadlines, and task lists to keep the operation running efficiently.
• Support with budget tracking, invoicing, and expense management.
• Prepare documentation, reports, and internal communications.

Communication & Relationship Management

• Act as a primary point of contact for all travel requirements for team members and drivers.
• Clearly and effectively disseminate information to keep everyone aligned and informed.

Skills & Attributes

• Highly organised with exceptional attention to detail.
• Proactive, solution-focused, and able to anticipate needs before they arise.
• Strong written and verbal communication skills.
• Pragmatic, calm under pressure, and able to manage competing priorities.
• A team player who brings a positive attitude and strong work ethic.
• Able to work autonomously and make sound decisions in fast-moving environments.

Requirements

• Experience in a similar role with an emphasis on travel planning
• Strong organisational and planning skills with the ability to prioritise tasks and manage multiple deadlines.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Capable of working independently without constant supervision and confident in making practical decisions on the ground.
• Comfortable working in a fast-paced environment where plans can change at short notice.
• Professional communication skills with the ability to represent the team positively to partners, suppliers, and event personnel.
• A flexible mindset with the willingness to work non-standard hours, including evenings, weekends, and long race event days.
• High level of computer literacy
• Willing and able to travel internationally for extended periods, including weekends and holidays when required.
• Valid passport and ability to meet travel eligibility requirements.

Please note that this is a fulltime position based at our workshop in Frant, Kent, at least 3 days per week.